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Governing Board Information & Documentation from October 20, 2016 Workshop



Governing Board Training - Oct. 20, 2016
Welcome Document


School Governing Boards - Oct. 20, 2016
Roles & Powers


Vocational & Adult Governing Boards - Oct. 20, 2016
Roles & Powers


Governing Board Training - Oct. 20, 2016
Power Point




Governing Board Guides

2016 - 2017
Composition of Governing Boards

Governing Board Operating Funds
How can the allocation be used?


Powerpoint Presentation on Law 19
An Act to Prevent and Stop Bullying and
Violence in Schools



Governing Board Guides to School Budgets

Elementary School Budgets - January 2015
Secondary School Budgets - January 2015
Adult & Vocational Centre Budgets - November 2013
Daycare Budgets - November 2013




Documentation provided at the Governing Board training sessions

Effective Meetings PowerPoint
A Guide to School Board Budgets
Governing Board Member - Boot Camp
Governing Board Member - Boot Camp Answers




Documents regarding Law 88 and the MELS Strategic Plan:

  Law 88 – A Summary - L.B.P.S.B.
Support Document: School Board Strategic Plan Development 2010/School Center Success Plan Development 2010
  Plan stratégique 2009-2013 du ministère de l'Éducation, du Loisir et du Sport et Plan stratégique de la Commission consultative de l'enseignement privé

MELS STRATEGIC PLAN
2009-2013

Strategic Planning 2010-2015
Partnership Agreement
  School Success Planning 2010-2015
Management Agreement

Powerpoint presentation to Governing Boards on Law 88 -- January 28, 2010
(file is in PDF format)



The Community Services Department and the LBPSB Governing Board Resource Team would like to welcome you to another school year and thank you for your commitment to school governance. Your dedication to your school and school community is very much appreciated.
 


The purpose of this Governing Board resource page is to provide support and resources to governing board members and school and centre principals.

All members of governing boards are encouraged to send their questions on their role or on the operation of governing boards to Mario Barrette, Director of Community Services, via email: mbarrette@lbpsb.qc.ca.  The resource team will gladly provide assistance or advice on any governing board matter.
 

As a service to governing boards, we've extracted the following page from the current edition of the GB resource manual:



 

 





Governing board operating rules specified by the Education Act

Chair
 The governing board shall choose its chair from among the parents' representatives on the governing board who are not members of the personnel of the school board.

The principal shall preside over the governing board until the chair is elected.

The term of office of the chair is one year.

Meetings
The chair of the governing board shall preside at meetings of the governing board.

Substitute chair
If the chair is absent or unable to act, the governing board shall designate a person from among the members who are eligible for the office of chair to exercise the functions and powers of the chair.

Quorum
A majority of the members of the governing board who are in office, including at least half of the parents' representatives, is a quorum of the governing board.

Suspension of powers
If the governing board is unable to hold a meeting for lack of a quorum after three consecutive notices have been sent at intervals of at least seven days, the school board may order that the functions and powers of the governing board be suspended for the period determined by the school board and that they be exercised by the principal.

Majority vote
The decisions of the governing board are made by a majority vote of the members present and entitled to vote.

Tie
If votes are equally divided, the chair has a casting vote.

Students' interests
Every decision of the governing board must be made in the best interests of the students.

 School premises
The governing board may hold its meetings on the school premises.

The governing board may also use the school's administrative support services and facilities free of charge, subject to the conditions determined by the principal.

Budget
The governing board shall adopt and oversee the administration of its annual operating budget and render an account thereof to the school board.

The budget must maintain a balance between expenditures, on the one hand, and the financial resources allocated to the governing board by the school board, on the other.

Internal management
The governing board shall establish rules for its internal management. The rules shall provide for at least five meetings every school year.

Meetings
The governing board shall fix the date, time and place of its meetings, and inform the parents and the members of the school staff.

Public meetings
The meetings of the governing board are open to the public; however the governing board may order that a meeting be closed to the public if a matter is to be examined which could cause injury to a person.

Minutes
The minutes of the proceedings of the governing board shall be recorded in a register kept for that purpose by the principal or by a person specially designated by the principal. The register is open to the public.

The minutes, after being read and approved at the beginning of the following meeting, shall be signed by the person presiding over the meeting and countersigned by the principal or by the person designated by the principal under the first paragraph.

The reading of the minutes is not required provided that a copy of the minutes was delivered to each member present at least six hours before the beginning of the meeting at which the minutes are to be approved.

A copy of an extract from the register may be obtained on payment of a reasonable fee fixed by the governing board.

 Conflict of interest
Every member of the governing board who has a direct or indirect interest in an enterprise that places the member's personal interest in conflict with the interest of the school must, on pain of forfeiture of office, disclose the interest in writing to the principal, abstain from voting on any matter concerning the enterprise and avoid influencing the decision relating to it. The member must, in addition, withdraw from a meeting while the matter is discussed or voted on.

A disclosure under the first paragraph must be made at the first meeting of the governing board

 1) after a person having such an interest becomes a member of the governing board;
 2) after a member of the board acquires such an interest;
 3) during which the matter is dealt with.

Conduct of members
The members of the governing board must act within the scope of the functions and powers conferred on them, and exercise the care, prudence and diligence that a reasonable person would exercise in similar circumstances; they must also act with honesty and loyalty and in the interest of the school, the students, the parents, the school staff and the community.

The members of a governing board may not be prosecuted for an act perfomed in good faith in the exercise of governing board functions.

Prosecution
The school board shall assume the defence of any member of the governing board who is prosecuted by a third person for an act done in the exercise of governing board functions.

In the case of penal or criminal proceedings, the school board may require a member who has been prosecuted to repay the defence expenses, except if the member had reasonable grounds to believe that the act was in conformity with the law, if the proceedings were withdrawn or dismissed or if the member was discharged or acquitted.

As well, the school board may require repayment of the defence expenses by the member if the member was found liable for damage caused by an act done in bad faith in the exercise of governing board functions.

 

 ...

Governing Board Manual

Below you will find the online edition of the Governing Board Manual.

Complete version -- Searchable, can be easily printed double sided, and includes a hyperlinked table of contents.

 

Section-by-Section -- Download and read only the parts you need, and quickly identify sections that have been updated.

Section 1 – Introduction Updated September 21, 2015
Section 2 – School Governing Boards (Youth Sector) Updated September 21, 2015
Section 3 – Adult & Vocational Centre Governing Boards Updated September 21, 2015
Section 4 – Roles and Responsibilities Updated September 21, 2015
Section 5 – Operating the Governing Board Updated September 21, 2015
Section 6 – The School Budget Updated September 21, 2015
Section 6.1 – Governing Board Guide to Elementary School Budgets Updated September 21, 2015
Section 6.2 – Governing Board Guide to Secondary School Budgets Updated September 21, 2015
Section 6.3 – Governing Board Guide to Continuing Education Centre Budgets Updated September 21, 2015
Section 6.4 – Governing Board Guide to Daycare Budgets Updated October 23, 2015
Section 7 – Reporting and Communicating Updated September 21, 2015
Addendum A – Annual General Assembly of Parents Updated September 21, 2015
Addendum B – Parent Participation Organization Updated September 21, 2015
Addendum C – Election of Governing Board & PPO Members Updated September 21, 2015
Addendum D – GB Report of Expenditures Updated October 2, 2015
Addendum E – Suggested Agenda for First GB Meeting Updated September 21, 2015
Addendum F – Sample Agenda for GB Meeting Updated September 21, 2015
Addendum G – Sample Minutes for a GB Meeting Updated September 21, 2015
Addendum H – GB Annual Report Template Updated September 21, 2015
Addendum I – School Board Departments & Committees Updated September 21, 2015
Addendum J – Generic Internal Rules of Management Updated September 21, 2015
Addendum K – Resources Updated September 21, 2015

The following links lead to various PDF documents and webpages which contain useful information for governing boards.


Education Act
www2.publicationsduquebec.gouv.qc.ca/dynamicSearch/telecharge.php?type=2&file=/I_13_3/I13_3_A.html

Resources on the LBPSB Central Parents Committee website
cpc.lbpsb.qc.ca/gb.htm

MELS Governing Board Welcome Page
www.meq.gouv.qc.ca/conseils/index.html

The Role of the Student Representative
www.lbpsb.qc.ca/eng/admin/Governingboard/extra/img/7MEQ_GB_Student_Rep_Role.pdf

The following are links to school board policies which impact governing boards in the Lester B Pearson School Board.

LBPSB policies:

Emergency preparedness
www2.lbpsb.qc.ca/eng/pdf/policies/Emergency%20Prep%206.7.pdf

Extra-curricular activities and field trips
www.lbpsb.qc.ca/content/policies/Extra_Curricular_and_FieldTrip_Policy_Eng_Jun29_09.pdf

Major school change
www.lbpsb.qc.ca/content/policies/Policy217revised2007.pdf

Safe schools
www2.lbpsb.qc.ca/content/policies/Policy_on_Safe_and_Caring_Schools_Eng.pdf

Use of facilities
www.lbpsb.qc.ca/content/policies/UseofFacilities.pdf


 
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